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Psychotactics Blog

Why Habit-Change Is Almost Always Temporary (And How to Create Lasting Habits)

Author: Sean D'Souza

Why Habit-Change Is Almost Always Temporary

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(Click here to listen to the article: Why Habit-Change Is Almost Always Temporary)


How long does it take to create a habit?

In general, people will tell you that it takes about 21 days for a habit to settle in. However, that statistic is slightly misplaced. It takes just one second to make a decision. It also takes one second to make quite another decision.

Let’s say you enter a hotel and they offer you tiny, warm baked muffins.
You had no intention of eating those muffins, but there they are, right in front of you. How can one measly muffin harm your health? Every time you return to the reception, you are offered yet another muffin, and in a short while, you have developed a habit.

But the habit started at the moment you took the very first muffin.
If you had decided that sugar wasn’t good for you, or that you had a health concern, you would have avoided the temptation in the first instance. In that case, there would be no habit to develop at all.

If it takes just a second to create a habit, why aren’t we able to sustain it?
The answer is that habits don’t last without a system. A habit system is not about doing more things. It is about reducing inefficiencies so that the behaviour becomes easier to repeat over time.

Let’s say you decide that you want to learn a language. On the first day, you spend 30 minutes learning Greek. You do the same the next day, and the day after that. However, after a week or a month, the habit hits a pothole. Despite putting in your twenty-one days, you’re back where you started.

To learn a language, you need time, a place, and a learning method.
At first, you don’t always know what you’re doing. However, after 15 to 20 days, you begin to notice inefficiencies in the system. You find a better place to work. You adjust the timing. You narrow down the learning method, because following half a dozen approaches only creates confusion.

In those first two or three weeks, you are not “building a habit”. You are creating efficiency. Without that efficiency, the habit becomes tiring, and giving up is easy.

It’s a similar issue with muffins.
Let’s say you’re home from that “muffin hotel”. If you have muffins in the house, you’re going to eat them. But what if you reduce the ease of getting to them? If you put them in the freezer, it’s no longer easy to grab one on impulse. If you don’t buy muffins in the first place, you have to jump through several hoops to get one.

Having muffins close at hand and ready to eat is inefficient for your health. Once you remove those inefficiencies, you automatically have a system that works.

A system is what I needed in my business as well.
When I started out with Psychotactics, one of my main goals was to get consulting clients. However, consulting takes up a lot of time, so I decided instead to speak at events and sell The Brain Audit. Things didn’t work out smoothly at first. At my very first event, I forgot what I had to say and took a ten-minute break. At other events, people fell asleep or looked clearly disinterested. Sometimes we sold fifty copies of the book, and sometimes just three.

All of these were inefficiencies.
It would have been easy to say, “I’m just not good at this.” But for anything to work, a system has to be developed. Over time, I figured out which parts made people laugh, when to involve the audience, and how to segue into a sales pitch so that people were keen to line up and buy the product.

All of this selling might not seem like a habit, but it is.

A habit is just a momentary decision to change your behaviour.
What makes that decision repeatable is the system you build around it. Only when you remove inefficiencies does the habit become smooth and, often, almost effortless.

Habits survive not because you try harder. They survive because your system works.

How To Consistently Save Time On E-mail (And Other Digital Communication)

Author: Sean D'Souza


How to speed up answering e-mail—and everyday messages as well

Before you start reading, don't forget to subscribe to get the latest articles and podcasts.
Apple |  E-mail (and get special goodies) |  Spotify |


(You can listen to the audio of the article too. Click here: How to speed up answering e-mail)


Here's how I leave messages on an answer phone.

Hi, this is Sean. Full stop. I wanted to let you know that we might meet tomorrow, comma, and then meet again next week, em dash, but only if you're okay with it, full stop. 

You probably noticed there are lots of punctuation marks in the sentence, and that too on an audio message. This odd behaviour began when I began using dictation for most of my communications. For a while, I had no choice. At one point, I lost a lot of weight, which put enormous pressure on my tailbone.

For a whole year, I couldn't sit down at my desk at all and was forced to dictate. 

Yet, the experience of dictating was extremely frustrating. I use an iPhone and a Mac, and we are in 2026, but dictation, in particular, works worse than it did around 2010. Back in 2010, a program called Dragon NaturallySpeaking existed, which did an excellent job of enabling anyone to dictate quickly and, most importantly, accurately. 

Then things changed—for the worse, and flawless dictation was back.

If there's one tool that I'd recommend for 2026 and beyond, it's Wispr Flow.

It's a normal dictation program, but what's very normal about it is that it makes no mistakes. The Mac or the iPhone may make an error only 3% of the time, but to find those 3 errors, I have to scan 97 additional words. With Wispr Flow, the only time I've ever had a problem was when I was lazy with my speech. If I speak normally and reasonably clearly, it transcribes my words correctly 100% of the time. 

The funny thing is that I don't even have to speak loudly. Wispr Flow works even when you are literally breathing into the phone. This means you could be at a meeting and make lots of notes, or you could be in a crowded room and still have an absolutely accurate transcription. 

And unlike the earlier method, where I had to manually add punctuation, Wispr Flow adds it wherever applicable. 

It even makes lists, so I could have something like “Go to the market, buy some tomatoes, bring them home,” and it will list it for me without me having to create bullet points.

Wispr Flow has already saved me dozens of hours in the early weeks of January. When I am chatting with my friends on WhatsApp or another app like Messenger, I can very quickly dictate, and while they are still fiddling with their keyboard, I have finished dictating half a book. 

But as I head back to work and have to deal with dozens of emails, that is where Wispr Flow helps tremendously. 

That's because I can answer emails in enormous detail; writing the same email would take me 5-6 minutes, but I can do it in under 30 seconds with Wispr Flow. Since we conduct courses, there are also regular assessments. Once again, clients love it when you give them lots of detail. On any given day, I might have to deal with about 200 comments, and this quickly adds up to 3-4 hours of typing.

All of this is not because I want to be more productive; instead, it is a method that saves you from wasting needless time and mostly energy. 

If you spend several hours a day fiddling around with the keyboard, then those are the hours that you could spend sleeping, with your family, or just sitting around doing absolutely nothing at a cafe. Productivity by itself is pointless because if all the productive tools make you scratch that, end up with you doing more work, then that's kind of a dead end. But if the productivity helps you waste more time, then that's why these tools were designed in the first place 

Wispr Flow is not flawless.

• The list doesn't always work despite my best intentions
• It's possible that I will work it out as I go along

It also fails to put a full stop at the end of every sentence because it's trying to detect whether you finished your thought or not. If the thought seems a little incomplete or your speaking suggests you need to move forward, it just stops suddenly without the proper full stop.

Other than that, it is a fabulous tool and something that I cannot do without. 

Even though I've been using it for just five or six weeks, the accuracy is so great that it switches between languages just as easily as someone speaking. I can say “¿Dónde está su coche?” and the app will write it correctly in the language. Est-ce assez grand pour toi? I don't have to stop mid-stride because it recognises that I am speaking another language. This means that I could switch between about a hundred different languages, and it would flawlessly pick up the information and insert the correct grammar. 

Probably the best part is that if you change your mind while speaking, it will pick up the last idea you used. For instance, if you were to say something like, “Let's meet at 7:30. Or rather, let's meet at 8:30 instead,” it would avoid the incorrect timing and simply convey the message you intended after all. 

I know this message is just for those who use the Mac and iPhone, which means it is restricted to the Apple environment. I don't know of any Android-driven software that does the same activity. However, if you use the Mac or the iPhone, I would very strongly suggest that you try this tool out because you will be hooked within less than a day.

Renuka was a little sceptical about it.

I installed it on her phone, and she has already started using it consistently and is now keen to have it on her computer as well. If you really want to be productive and spend more time doing absolutely nothing, I suggest you try this tool right away. There is a coupon code at the bottom that gives you a month free. And if you continue, it gives me a month free as well. I don't get paid for it. 

Check out the link below and judge for yourself. I think you will be quite amazed at how cool this software turns out to be for your day-to-day activities, and for any messages, chats, or even social media, if that's what you are into. 

I might still use commas and full stops when I leave a message on the answer phone. That's going to be a hard habit to break. But who knows? Maybe I'll change in 2026, once and for all. And so will you.

Here’s the link for the free month:
Try it. I've been using it for messages and for lots of other work.
It's far, far superior than Siri and makes no mistakes.

You can listen to the audio too. Click here: How to speed up answering e-mail


Announcing the launch of Wonky Logic: 12 Questions to Stretch Your Mind and Your Life

Author: Sean D'Souza

Ever wonder why you do what you do—even when it doesn’t excite you anymore? Or why life sometimes feels… empty, even when everything seems perfect? Over the years, we’ve found that the right questions matter more than the right answers.  That’s why in ‘Wonky Logic’, we explore 12 questions that have guided us, challenged us, and sometimes even […]

[Continue reading...]

Introducing: Wonky Logic: 12 Questions to Stretch Your Mind & Your Life

Author: Sean D'Souza

Why do we keep doing what we do—even when it doesn’t excite us anymore? Why do we sometimes feel empty, even when everything is going well? And how do we bounce back when life knocks us sideways? In life, the right questions matter more than the correct answers.  People keep asking, “How come you run your […]

[Continue reading...]

How A Slight “Problem-Change” Can Dramatically Make A Massive Difference To Your Business Model?

Author: Sean D'Souza

Why People Fail

What if the secret to growing your business isn’t changing your product, but changing the problem it solves? This article takes you on a surprising journey from airport walkways to creative entrepreneurs, revealing how a simple shift in perspective can unlock untapped markets and breathe new life into what you offer. With real-world success stories […]

[Continue reading...]

How To Explain Concepts Elegantly (And Keep The Attention Of Your Audience)

Author: Sean D'Souza

Keep The Attention Of Your Audience

We all seem to believe that there’s nothing left to explain. There are millions of articles, books and stories out there. Yet, there’s always a way to cut through the clutter. No matter how much information exists, some people are still able to communicate in a way that gets and keep your attention. Here’s how […]

[Continue reading...]

Why Habits Can Be Temporary And Environment Matters More, Instead?

Author: Sean D'Souza

Why Habits Can Be Temporary And Environment Matters More, Instead

Are you really in charge when it comes to changing your habits? While self-help books promise transformation, true change often stems from a shift in environment. Explore how small differences can influence your daily routines. Let’s jump on the environment bandwagon because it knows where you and I are headed. Right click to save this […]

[Continue reading...]

How To Use Grumpy People To Find Your Uniqueness

Author: Sean D'Souza

How To Use Grumpy People To Find Your Uniqueness

You and I avoid grumpy people, if we can. However, when those grumps happen to be your prospects or clients, you better pay close attention. Why? Because they’re they are key to finding out your uniqueness for your products and services. Uniqueness seems so hard to find, but grumpy people are everywhere. Here’s how you […]

[Continue reading...]

Why Learning Is So Tiresome (And How To Identify And Overcome The Barriers)

Author: Sean D'Souza

How To Juggle Your Life And Work

We believe that we’re talented in some areas and not talented in others. However, a lot of this understanding of talent is an illusion. It’s based on what we have been told and also our current behaviour. How can we overcome these barriers and become better learners? Let’s find out. Right click to save this […]

[Continue reading...]

The Dropout Factor: How To Reduce Dropout When Teaching Or Learning

Author: Sean D'Souza

The Dropout Factor: How To Reduce Dropout When Teaching Or Learning

One of the unseen enemies of learning is dropout. Clients get into a course very excited to learn. Then they go off a cliff. They don’t show up as often, if they show up at all. This dropout factor isn’t a new problem. It has existed for hundreds of years, but it’s only recently that […]

[Continue reading...]
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What Bugs Me small business marketing bugs

Does anything on this website bug you? Nothing is too small or too big. If there's something we can fix, we'd love to know. The bug of the month even gets a hand-painted cartoon + postcard. Click here to report a bug.

The Headline Report why headlines fail report

The Headline Report has been downloaded over 155,000 times. In ten minutes (or less) you’ll learn how to systematically build a headline that works. Sign up for the Psychotactics newsletter and get access to a detailed report on "Why Headlines Fail (And how to create headlines that work)" Click here to subscribe and get it right away

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